AI services for your business

Less admin.
More time for your customers.

We set up and manage AI assistants that organise email, research potential customers, arrange calls and handle follow-ups.

Book a free AI readiness audit See the examples

30 minutes · One-page action sheet · No obligation

What we offer.

Choose an example. See the request, the work and the result your team receives.

For technical sales teams

Spend less time researching and chasing leads.

A clear brief becomes a prospect list and prepared outreach.

01
Agree who to find
Define the business type and evidence of a possible need.
02
Prepare a shortlist
Record each source and the reason for including the business.
03
Prepare the next contact
Draft outreach and a follow-up task for your review.

Your prospect brief

UK engineering businessesSmall sales teamsPublic sales recruitment adverts

Sourced shortlist

Engineering supplier

Look for sales admin roles that include quote preparation.

Source: careers page

Technical manufacturer

Look for sales support roles that include customer follow-up.

Source: recruitment advert

Ready for review

Outreach draft

Your sales advert mentions quote preparation. Which part takes the most time for your team?

Awaiting your approval

Next contact

Follow-up task

Check for a reply after the agreed interval.

Assigned to sales

Less time opening tabs and chasing

Find source pagesPrepare a shortlistSet follow-up tasks

More time speaking to relevant prospects.

You approve prospect selection and messages before outreach starts.

For hotels & guesthouses

Spend less time answering routine guest questions.

Prepare useful replies while staff look after the guests in front of them.

01
Read the guest's question
Identify the information they need.
02
Use the property guide
Prepare a reply from information your team approves.
03
Ask staff to review
Pass booking changes and unusual requests to the right person.

Sam · guestParking and a late arrival

Is parking available, and can we check in around 10pm?

Reply prepared from your property guide

Hi Sam, parking is £8 per night. Reception can arrange a late arrival. Please send your booking reference so we can confirm the details.

Draft · staff review

Less time repeating property details

Find the right informationPrepare a replyFlag exceptions

More attention for guests at reception.

Staff confirm booking changes and late-arrival arrangements.

For businesses people ask ChatGPT to recommend

Help customers find your business in ChatGPT.

When someone asks who offers a service like yours, help them discover your business.

01
Search like a customer
Ask the questions your customers ask. Record which businesses and sources appear.
02
Improve how you can be found
Check search access. Improve the pages and listings that describe your services.
03
Check your visibility again
Repeat the agreed questions. Record business mentions, cited pages and available referral data.

AI search visibility

Who offers bookkeeping for small businesses in Leeds?

ChatGPT Search · Record the question, date and sources

01 · Where you appear today

Does ChatGPT mention you?

Does your business appear when someone asks for your service? Record the businesses mentioned and the pages ChatGPT uses.

Your business mentioned?

Your services understood?

02 · After the improvements

Check your visibility again.

Ask the same questions after the agreed changes. Record whether your business appears, which pages are linked and any visits from ChatGPT you can measure.

Business mentions and links

Dated checks and referrals

Make your services easier to discover

Make your services, customers and service area clear. Check that your public pages are accessible to search crawlers.

Your service pages and business listings

When customers ask who can help

Check where you appearImprove service pagesMeasure visibility

Help them discover your business.

You approve source changes before we publish them.

For small business teams

Spend less time answering repetitive emails.

Prepare replies to routine enquiries and arrange calls using the information and availability you approve.

01
Read the enquiry
Identify the request and who needs to reply.
02
Prepare a reply
Suggest a time from approved calendar availability.
03
Send the invitation
Create the event after the customer agrees.

Incoming email

Alex · prospective customer

A call next week?

Could we arrange a 30-minute call about your services? Tuesday afternoon works for me.

Prepared reply

Thanks, Alex. Would Tuesday at 2pm work for you?

Your weekSEP 15

MonTue 15Wed

Customer work

14:00 · 30 min

Introductory call

Alex + your team

Customer work

Invitation after the customer agrees

Less time checking diaries

Check availabilityPrepare a replyCreate the invitation

More time for customer conversations.

You approve the meeting rules. The invitation follows the customer's agreement.

01 / 04Sales research

Swipe for another example.

01
Give it a task
Your request and your rules
02
Use your tools
Work with agreed access
03
Review the work
Check, edit and approve
04
Complete the task
Carry out the agreed action
05
Keep what works
Save approved instructions
06
Use it next time
Start from those instructions

An inbox full of requests.
A short list of decisions.

Your assistant prepares routine replies, checks information and organises follow-ups. You handle the questions that need your judgement.

The same requests. See what changes.

Your inbox

3 requests to work through

Alex09:12
Can you send your service details?
Your next steps
Find the latest informationWrite the replyRemember to follow up
Check which service information is current before you send it.
Preparation and decision: your team
Jamie09:18
Are you free next Tuesday?
Your next steps
Open the calendarCheck your availabilitySuggest a time
Keep track of the conversation until you agree a time.
Preparation and decision: your team
Morgan09:24
Could you offer a discount?
Your next steps
Find the quoteCheck the requestDecide how to respond
Work out whether a price change makes sense for this customer.
Preparation and decision: your team

You find the information, prepare each reply and keep track of the next step.

Doing it yourself: all three requests need preparation by your team.

Keep the decisions.
Hand over the preparation.

Find the first task you can hand over

Before you book

A few useful details.

What happens during the free audit?

We spend 30 minutes reviewing one admin task or customer question. We check the tools, information, access and people involved. You receive a one-page action sheet by email afterward.

What does ongoing assistant care include?

We monitor the agreed workflow and fix problems within that scope. Your proposal states what we maintain and how to request help. We quote additional workflows separately.

Will the assistant send messages without us?

You decide which actions can run under agreed rules and which need approval. We test those rules with your team before the workflow starts. Unusual requests go to a person.

Can we keep our existing tools?

We start with the tools you use today. During the audit, we check what they support and what access the work requires. We explain proposed tool changes and costs before you agree to the project.

What does AI search visibility include?

We agree the questions potential customers ask ChatGPT and check whether your business appears. We review search access, service pages and business listings, make the changes you approve, then repeat the checks. We record the questions, dates, mentions and sources, plus referral data where available. Placement and recommendations cannot be guaranteed.

Start with one problem

What could Accai
handle for you?

Bring an admin task or a customer search question to a free 30-minute audit. Receive a clear next step and an action sheet.

Book a free AI readiness audit

Prefer email? Contact the Accai team.

Less admin. More time for your customers.

What we offer.

Spend less time researching and chasing leads.

Sourced shortlist

Ready for review

Next contact

Less explaining.Every time it comes around.

Give it a task

Use your tools

Review the work

Complete the task

Keep what works

Use it next time

An inbox full of requests.A short list of decisions.

Your inbox

Can you send your service details?

Are you free next Tuesday?

Could you offer a discount?

A few useful details.

What could Accaihandle for you?

Less admin.
More time for your customers.

Less explaining.
Every time it comes around.

An inbox full of requests.
A short list of decisions.

What could Accai
handle for you?